FIELD SERVICE ADVICE MEMORANDUM AND THE ATTORNEY-CLIENT PRIVILEGE
by Paul R. Rice(1)
While judicial opinions frequently assert that the attorney-client privilege
protects
communications rather than information, the application
of that distinction has proven much more difficult than its recitation.
For example, the District of Columbia Court recently held that internal
legal memoranda from the Office of Chief Counsel for the Internal Revenue
Service (itself part of the Chief Counsel's Office of the Treasury Department),
that had been requested by IRS field agents were not protected by the attorney-client
privilege. Tax Analyst v. IRS, 117 F.3d 607 (D.C. Cir. 1997). The
court appeared to base its decision on two lines of reasoning.
First, the court found that the communications from the attorneys in
what is called the Field Service Advice Memoranda (hereafter FSAs), were
not based on "confidential information obtained from the client," but rather
on communications from outsiders , i.e., individual taxpayers, that did
not contain "'any confidential information concerning the Agency.'" Second,
the court held that since the opinions of counsel were being used as a
basis for agency policy, those opinions were, in substance, law created
by the IRS that should be applied with consistency to all taxpayers, and
therefore, subject to discovery by taxpayers.
Confidential "Information" from the Client
The first line of reasoning, requiring confidential information from
the client, reflects a fundamental, albeit widely held, misunderstanding
of privilege. The nature of the "information" contained in the communications
from the client to the attorney is irrelevant to the communications' privileged
status. Regardless of where the client acquired the information,
or of the confidential or public nature of that information, the content
of what the client communicated to the attorney is privileged. That is,
if the client acquires the information in his communication from the public
record, the daily newspaper, interacting with others, or direct communications
from third parties (such as taxpayers), the content of what the client
said or otherwise communicated (for example, through the transmission of
copies of pre-existing documents) is privileged, and therefore, should
not be discoverable from either the attorney or the client. This rule is
no different for government entity clients.
In Tax Analysts the IRS field agents acquired the information
upon which they sought advice from taxpayers. They communicated this information
to the Office of Chief Counsel seeking legal advice on how best to handle
particular issues, and they did so with the expectation of confidentiality.
If the responsive communications from the Office of Chief Counsel explored
the legal position that should be taken by the field agents, focusing on
the unique facts of each inquiry, the responsive communication should be
afforded the protection of the privilege. The Court acknowledged that the
FSAs gave guidance to field agents "with reference to the situation of
a specific taxpayer" and include "a statement of issues, a conclusions
section, a statement of facts, and a legal analysis section." These memoranda
"'state limitations or conditions to which a conclusions may be subject,
" and are exploratory and descriptive in nature "'so that the strengths
and weaknesses of a case are presented and developed candidly, directing
attention to the authorities against the conclusions arrived at as well
as those which support them.'" The situation of a taxpayer vis-a-vis the
opinions of the Chief Counsel's Office of the IRS is, in substance, the
same as that which that taxpayer might have as a licensee or franchisee
vis-a-vis the opinions of the legal counsel for the private licensor or
franchisers relative to an interpretation of a license or franchise agreement
and the royalties that may be owed under them.
The Court's discussion of the privilege's application to responsive attorney communications raised another issue about which courts have been in disagreement. It relates to whether the responsive advice of the attorney is afforded a direct protection under the attorney-client privilege or receives only a derivative protection--that is, whether it is protected only to the extent that it reveals directly or indirectly what the client had previously confided. Since the privilege was designed to encourage open communication from the client to the attorney, courts initially protected only the communication of the client. To fully achieve its goal of client candor, however, it was ultimately necessary to extend the privilege's protection to the responsive communications of the attorney, but only to the extent that it disclosed the communications principally protected. Over time, because most responsive communication of counsel reveal, at least indirectly, the prior confidential communications of the client, courts began to generally refer to the attorney-client privilege still more generally as protecting communications "between" the attorney and client. This has prompted many courts to extend a direct protection to the attorney's advice regardless of what is exposed within it. In Tax Analyst the D.C. Circuit appears to have followed the classical derivative definition of the privilege for legal advice, but inappropriately required that it reveal or "'rest on confidential information obtained from the client,'" rather than confidential communications of the client.
Legal Opinions "Making Law"
The Court's second line of reasoning is equally troublesome. Because
the IRS is interpreting the law in applying it to individual taxpayers,
the court characterized Chief Counsel's opinions as "making law" that should
be accessible to taxpayers.
No private attorney has the power to formulate the law to be applied
to others. Matters are different in the governmental context, when the
counsel rendering the legal opinion in effect is making law. Here the Office
of Chief counsel is one of the principal tax lawgivers within the Executive
Branch. Nearly all the interpretations of the tax laws the IRS applies
in assessing and collecting taxes emanate from the Office of Chief Counsel.
. . . As we have discussed previously, FSAs issued by the Chief Counsel
create a body of private law, applied routinely as the government's legal
position in its dealings with taxpayers. It is this quality . . . that
[makes them] significant.
While the Court had previously acknowledged that the FSAs are not binding
on IRS field personnel, it still characterized them as "making law" simply
because they are held in "high regard" and "generally followed." This,
of course, is also true in the private context. Legal opinions of counsel,
particularly outside counsel, are highly respected and generally followed
by clients. This, however, should not change the privileged character of
those opinions. It is the actions that are taken by the client, whether
IRS or private entity, that converts the advice into a "body of law" controlling
future actions. Although the client can be compelled to explain the rationale
for its actions, which may be identical to the legal advice previously
obtained, the content of that advice should remain privileged until the
client chooses to waive it by stating that the client is specifically
relying on it. If the logic of the opinion in Tax Analysts were
generally followed it would, at the very minimum, place the privileged
status of the legal advice obtained by all governmental agencies in doubt.
This seems to be the trend of Circuit court decisions during the past year.
Whittling Away the Privilege versus Its Abolition
Within the past year, two Circuits have whittled away at the attorney-client
privilege for governmental agencies. The Eighth Circuit, in In re: Grand
Jury Subpoena Duces Tecum, 112 F.3d 910, 1997 U.S. App. LEXIS 9840
(8th Cir. April 9, 1997) has also declared that governmental
agencies may not assert the attorney-client privilege to block access to
relevant information in an investigation by a federal grand jury. Because
of the overriding public interest in the prosecution of criminal conduct,
the court held that papers of White House counsel, in which conversations
with the First Lady were recorded, had to be produced to the Office of
Independent Counsel in response to a grand jury subpoena.
We believe the strong public interest in honest government and in exposing
wrongdoing by public officials would be ill-served by recognition of a
government attorney-client privilege applicable in criminal proceedings
inquiring into the actions of public officials. We also believe that to
allow any part of the federal government to use its in-house attorneys
as a shield against the production of information relevant to a federal
criminal investigation would represent a gross misuse of public assets.
112 F.3d 910, 1997 U.S. App. LEXIS 9840, *27-27 (8th Cir.
April 9, 1997).
The public policy driving the White House papers decision cannot logically
be limited to grand jury subpoenas. As important as it is to successfully
prosecute individual criminal activity, the successful regulation of entire
industries by government regulatory agencies, or enactment of regulatory
and criminal statutes by Congress is of equal, if not greater, importance.
Therefore, it would be inconsistent for the court to deny a request for
the same privileged documents from those regulatory bodies and Congress.
While many states have limited the applicability of the government's attorney-client
privilege to instances where the discussions with the attorney are in anticipation
of litigation, See Paul R. Rice, Attorney-Client Privilege: State
Law, § 8:26 (Rice Publishing 1997), no state or federal court has
ever imposed such a limitation independent of legislative enactment.
If courts want to question the legitimacy of the application of the
attorney-client privilege to governmental agencies, they should do so openly
after a reasoned debate--and it probably should be done through Congress
and the enactment of privilege rules in the Federal Rules of Evidence.
The application of the privilege to governmental bodies has never been
fully explored or justified in judicial opinions. Courts have always applied
the body of law developed in the corporate context--treating each agency
as an independent corporate entity.
Surprisingly, however, no judicial opinion has explored the logic and
dynamics of the attorney-client privilege in the corporate context or examined
how it encourages communications that otherwise would not occur. The first
time the Supreme Court extended the attorney-client privilege to corporations,
the question of its applicability was not raised. United States v. Louisville
& Nashville R. Co., 236 U.S. 318, 336 (1915). When the Court reaffirmed
the application of the privilege in Upjohn v. United States, 449
U.S. 383 (1981) its application was assumed, based on the Louisville
& Nashville precedent. More recently, in Commodity Futures Trading
Commission v. Weintraub, 471 U.S. 343 (1985), the Court again set out
to address the attorney-client privilege in the corporate context, only
to cite the above decisions and conclud that "[i]t is now well established
. . . that the attorney-client privilege attaches to corporations as well
as to individuals."(2) Thus, over a period
of seventy years, the unexamined assumption in
Louisville became
precedent for Upjohn and quietly matured into an established rule
of law in
Weintraub.
An honest debate about the applicability of the attorney-client privilege
in the governmental context is unlikely; yet as questionable as its application
may be there, the logic of its application in the corporate context--the
wellspring from which the governmental privilege is guided-- is even more
questionable.
With both the corporate and governmental privileges, the entities are the clients, not the employees who speak for them. While the attorney-client privilege may protect what employees say to the corporate or government attorneys, the privilege's protection exists only for the benefit of the entities, not the employees. Therefore, those individual employees have no standing to object to the disclosure and use of their communications with the entities' attorneys. If the entity does not object, the employees' communications will be disclosed. Consequently, the privilege, which is designed to encourage open communications, is denied in the entity context to those who communicate with the attorneys, and granted instead only to the legal fictions that can't speak. To some this might suggest that the privilege should not be applied in either context. However, this issue deserves careful analysis--more than is being given by those courts that either have written blank checks to corporations or issued stop payments on particular applications to the government.
1. Professor Rice teaches evidence at the American University Washington College of Law and is the author of the leading treatises on the attorney-client privilege in both state and federal courts. P.R. Rice, Attorney-Client Privilege in the United States (Lawyers Cooperative 1993); P.R. Rice, Attorney-Client Privilege: State Law (Rice Publishing 1998). For more information, call 202-237-0421 or visit http://www.wcl.american.edu/pub/faculty/rice/acprivilege/.